Director Sourcing Facilities Services and Equipment (Oakland CA) Oakland, CA
Sourcing Director -
Facilities Services and Equipment
Kaiser Permanente
Oakland, CA
As a member of Kaiser Permanente's procurement and supply team, you'll identify and build pipelines that put life-saving tools, products, and resources in the hands of the health professionals who need them. Here, you'll drive positive change from within a $28-billion health advocacy leader. The work you'll do designing budgets, delivering strategic business plans, and saving dollars will translate directly into improved member care. Supported by the resources you need to make informed and accurate business decisions, you'll be empowered to maximize your performance and that of the organization. Responsible for providing $160 million in savings to the organization in 2008, our procurement and supply professionals are intently focused on reducing costs, establishing supplier diversity, and practicing green sourcing. Apply your ideas, bold thinking, and business expertise to managing supply chains, defining strategies, and delivering the results that enable us to provide high-quality integrated health care. In other words, come influence the front line of care-from the bottom line.
The Facilities Services and Equipment Sourcing Director develops and administers engineering, construction, and equipment procurement contracts, facilities services, leases and maintenance agreements; advertises invitation to bid and request for proposals; reviews and evaluates bids and proposals; ensures compliance with District policies and procedures; public contract code, and federal acquisitionregulations; and performs related duties as assigned. In this position, you should have knowledge of related Federal, State and local codes, laws and regulations.
Essential Functions: * Leads a team who:
Prepares and administers engineering, construction and equipment-procurement contracts, services, lease and maintenance agreements, work directives, and task orders; advertises invitation to bid and requests for proposals, coordinates the awardand execution of contracts/agreements, non-competitive procurements and emergency contracts/procurements; plans and coordinates procurement activities within the scope of contracting responsibilities; prepares and edits work products for completeness and accuracy.
* Schedules, coordinates and conducts pre-bid/pre-proposal meetings and site visits; prepares and distributes records of pre-bid/pre-proposal conferences to interested parties; attends bid openings and prepares bid tabulations; coordinates resolution of protests, claims and close-outs activities.
* Meets with department personnel regarding solicitation documents, plans, and specifications, development of invitation to bid and requests for proposals and required source selection plans, bidders/proposers mailing lists, DBE, goals, and related solicitation or contract issues; coordinates and incorporates comments/revisions from legal and other departments into solicitation and contract documents.
* Assists in negotiating contract terms and conditions; coordinates the review and approval process; reviews contractor progress to determine status of performance; administers, coordinates and processes change orders.
* Reviews and evaluates bids and proposals; composes and prepares contract award and execution documentation such as bid/proposal evaluation sheets, procurement summary documentation, single bid memorandum, non-competitive awardjustification, cost and price analysis documentation, pre and post-negotiation memoranda, summary memoranda for proposers' oral interviews, technical evaluation of price proposals and related documents. - Direct responsibility for a portfolio of categories and supplier relationships which are complex and difficult to manage, e.g. management consulting, auditors.
- Adopts, leads and implements Sourcing Management as a structured process creating and leading cross-functional teams.
- Works over 3-5 months per category to create breakthrough strategies which both deliver quick wins and genuine innovative breakthroughs.
- Personally leads the sourcing including RFX, RFP, negotiations and contracting to put in place the right suppliers.
- Personally and proactively manages all aspects of implementation including entry and exit of suppliers and the ensuing complex change management issues.
- Ensures that every supplier relationship is set up for future continuous improvement of cost down and cost out of 4-5% p.a and to lead and manage the measurement and review process that ensures delivery of on-going improvement.
- Works in a way that positively engages the support of stakeholders using problem solving and proactive communication skills.
- Have a keen insight and understanding of business requirements on a 1-3-5 year horizon.
- Expected to act as exemplars and role models, and delivers role model examples of good practice which can be shared and adopted throughout Kaiser Permanente.
- The complexity of categories and projects require high quality project and program management skills and a proven ability to manage change both internal and external through to successful completion.
Qualifications:
Basic Qualifications:
- Minimum of 10 years experience including practice and leadership of category management in blue-chip procurement organizations.
- Experience in employing structured strategic sourcing methodology and leading cross functional teams.
- Experience in managing large category spend.
- Bachelor's degree in business administration, finance, operations research, materials management, economics or related field or equivalent work experience required.
- Expert knowledge of: Supply chain management best practices, Strategic sourcing, Inventory management, construction contracting, and purchasing systems.
- Experience in employing strategic sourcing methodology.
- Experience in large contract negotiations.
- Experience independently developing analyses and reports, and presenting to senior management and customers.
- Complete understanding and application of principles, concepts, practices, and standards.
- Full knowledge of industry practices.
- Broad application of principles, theories, and concepts in applicable discipline, plus working knowledge of other related fields.
Preferred Qualifications:
- Master's degree preferred
- Professional certification such as C.P.M. or APICS preferred.
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