Paralegal II Oakland, CA
The Office of Board and Corporate Governance Services Paralegal will provide paralegal and administrative support to the National Legal Department, the Department-s external and internal clients, and outside counsel.
The position will entail the following:
- Prepare various federal and state filings for insurance and charitable organizations including NAIC Biographical Affidavits, Department of Managed Healthcare filings, etc.
-Assist with management of subsidiaries including preparing annual meeting paperwork and actions by written consent
- Assist with responses to regulatory and internal requests for corporate records including minutes, bylaws, etc.
Provide assistance and back-up support for a variety of governance related activities including:
- Send notices and other correspondence regarding Board meetings.
- P repare and maintain official corporate records, notices, and actions.
- Support for BoardVantage (board of directors portal).
- Support for maintenance of corporate records includingestablishing, organizing and maintaining hard copy and electronic department files.
- Assist with obtaining authorization for various corporate actions, including drafting consents, filing amendments and preparing merger and acquisition and similar documents.
- Communicate regularly with attorneys and others regarding the status of projects and deadlines, and inform attorneys and others of any issues.
- Reviews and drafts correspondence, reports, applications for regulatory approval, and other legal documents based on research of applicable laws and regulations in consultation with lawyers.
- Provides support in the area of corporate maintenance, including formation of new subsidiary corporations, and preparation of annual reports, charitable trust filings, corporate certificates, organization charts, and other documents as required.
- Performs due diligence in connection with transactions, in consultation with lawyers.
- Reviews and drafts contracts based on templates and/or attorney guidance.
- Researches and analyzes applicable state and federal statutes and regulations, case law and regulatory agency rulings in conjunction with facts. Reviews applicable laws to determine compliance requirements. Researches legal problems and drafts legal memoranda outlining applicable authorities. May recommend possible solutions and strategies.
- Compiles, reviews, summarize data and facts regarding Program operations and other information as needed.
- Analyzes and prepares responses to subpoenas and other litigation discover requests. Organizes litigation documents.
- Maintains computerized legal file database; tracks and monitors status of cases and documents for ongoing litigation matters; notifies attorneys of changes and maintains case calendar.
- Organizes a variety of documents and files, including litigation documents and business records.
- Coordinates activities among the offices of the Legal Department, Division Counsel offices, local and national compliance offices, and other Kaiser Permanente staff.
- Performs such other duties as may be required.
- Minimum three (3) years of related legal experience to include successful completion of a paralegal or legal assistant training program required.
- Bachelor's degree required, OR four (4) years of experience in a directly related field.
- High School Diploma or General Education Development (GED) required.
- Meets the required educational standards set by B&P Code.
License, Certification, Registration
- Demonstrated knowledge of applicable laws and regulations within practice area.
- Full use and understanding of standard principles, theories, concepts and techniques pertinent to the paralegal field.
- Excellent oral and written communication skills.
- Strong customer service and interpersonal skills required to communicate effectively with all levels of management internal/external.
- Strong organization and planning abilities and demonstrated attention to detail.
- Ability to perform a variety of challenging tasks under time constraints and strict deadlines.
- Ability to work effectively in a team environment.
- Significant and demonstrated ability to perform analysis and legal research to identify and clarify issues.
- Demonstrated results orientation.
- Skilled in understanding, clarifying, questioning and problem-solving issues relating to work assignments.
- Consistently delivers timely and high quality results.
- Demonstrated flexibility and the ability to handle complex, multiple tasks for several individuals with different work styles.
- Able to prepare, assemble and distribute substantial documents and reports on strict and short deadlines.
- Demonstrated ability to accept individual responsibility.
- Demonstrated eagerness to learn new things and a positive attitude toward new challenges.
- Demonstrated self starter with a high degree of motivation.
- Demonstrated efficiency, productivity, attention to detail, and accuracy.
- Demonstrated time management skills to meet deadlines under pressure.
- Basic knowledge of Microsoft Office (Word, Excel, PowerPoint&Access) and Lotus Notes.
- Ability to work overtime when needed.
- Must be able to work in a Labor/Management Partnership environment.
- Five (5) years- of experience as a paralegal in a corporate legal department.
- Ability to work independently in a multi-office, matrixed environment.
Primary Location: California,Oakland,Ordway One Kaiser Plaza
Scheduled Hours (1-40): 40
Working Days: M - F
Job Type: Standard
Employee Status: Regular
Employee Group: Non-Union, Non-Exempt
Job Level: Individual Contributor
Job: Legal / Government Relations
Public Department Name: National Legal
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.
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