http://kpcareers.org/california/administration,-clerical,-and-support-services-jobs en Req Id: 180187

Essential Functions:
- Answer and screen all medical center calls.
- Operate ROLM/NORTEL equipment, office equipment, type, file, data entry, and attendant console application.
- Working with multiple applications (i.e. SESSIONS Mainframe, Intellidesk, Intranet, and personal computer applications.)
- Page all essential Medical Center personnel throughout the facility using paging systems.
- Initiate emergency response teams.
- Other duties as assigned.
- Operator Services is a 24 hrs per day/7 days per week department.
- Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state and local laws and regulations, accreditation and licenser requirements (if applicable), and Kaiser Permanente's policies and procedures.

Qualifications:

Basic Qualifications:
- A minimum of one year recent telephone or CBX experience preferably in a health care setting or medical center environment. - High School Diploma/GED.
- Typing speed: 25 WPM.
- Knowledge of radio/dispatch, in-house and long-rang paging systems.
- Customer service background highly preferred.
- Must have the ability to utilize tact, diplomacy, understanding, and good customer service with all employees, members, and internal/external callers.
- Must work well with the department goals, responsibilities, in a diverse department with a highly critical and fast paced workflow.
- Must be able to work in a Labor Management Partnership.

Skills testing: Typing (25 WPM)]]> Sun, 16 Jun 2013 16:00:00 GMT 3594492-Oakland-Administration,-Clerical,-and-Support-Services Req Id: 171838

Essential Functions:
- Receives all incoming materials daily. (U.S. mail, Fed-Ex, UPS, and other outside carriers/couriers)
- Sorts and delivers all materials received daily.
- Pick up and accurately sort & deliver inter-office mail and boxes as scheduled.
- Operate postage meter machines with postage accounting software and Vertical Integrated Mail Conveyor System.
- Safe operation of material handling equipment.
- Research and resolve problems related to receiving and distribution of U.S. mail, Fed-Ex, UPS, and other carriers/couriers as well as assist
with incoming calls from vendors and end users.
- Verify counts of mail from USPS, maintaining accurate records enter information onto spread sheets.


Qualifications:

Basic Qualifications:
- High School Diploma or equivalent.
- At least one year previous work experience in shipping & receiving, mail distribution, or warehouse environment.
- Must be able to lift 60lbs continuously.
- Must have material handling equipment experience.
- Must demonstrate legible handwriting skills and arithmetic skills including addition, subtraction, multiplication, and division.
- Ability to work in a Labor Management Partnership.
- Must have customer service orientation.
- Basic understanding of spread sheet operations.

Skills Testing: Math
]]> Sun, 16 Jun 2013 16:00:00 GMT 3645061-Oakland-Administration,-Clerical,-and-Support-Services Req Id: 187775

Works under the direction of the Department Administrator & ensures the coordination of the Master Schedule for the department personnel & the various staffing/payroll projects. Creates & develops the Medical Master Schedule by matching the needs of the individual departments to the number of staff employed. Other duties include: researching staffing schedule complaints, assuring time is appropriately recorded on schedule, & participating in related special projects.
Essential Functions:
- Calculates the daily staffing needs for each department
- Creates schedules to be copied, distributed & revised
- Coordinates daily staffing of departments including replacement of personnel due to earned time off, leave of absence, personal time off, compassionate leave plus extra needs of each individual department according to special circumstances
- Many contractual decisions are made on a daily basis
- Processes all requests for time off, including ETO, LOA, PTO, ESL, etc
- Determines whether time off can be granted depending upon ability to replace & department guidelines
- Ensures the Staffing & Payroll Office staff adhere to all union agreements
- Addresses questions or problems of staff, management & union in regards to Staffing and/or Payroll issues
- Notifies the Department of sick leave accounts
- Provides information regarding appropriate mode of discipline in accordance w/ organizational policies & procedures & union contracts
- Monitors issued disciplines to ensure appropriateness & timeliness
- Arranges transfer dates for incoming & outgoing staff
- Facilitates New Hire In-service training for new staff members when Department Administrator is unavailable
- Transcribes taped conversations between employees, supervisors & clinic staffing personnel
- Notifies Personnel & DAs when new or transfer employees have passed their probation
- Authorizes & offers overtime as instructed by Department Administrator as necessary for the efficiency of business operations


Qualifications:

Basic Qualifications:
- Payroll experience preferred
- Computer experience preferred
- High school diploma (or equivalent) required
- Associate in Arts degree or related college background preferred
- Must have a comprehensive knowledge of local union contracts
- Must be able to work in a Labor-Management Partnership environment


Notes:
- Schedule will vary
- Works rotating weekends
]]> Sun, 16 Jun 2013 16:00:00 GMT 3811434-Fontana-Administration,-Clerical,-and-Support-Services Req Id: 187141

Works under the direction of the Department Administrator & ensures the coordination of the Master Schedule for the department personnel & the various staffing/payroll projects. Creates & develops the Medical Master Schedule by matching the needs of the individual departments to the number of staff employed. Other duties include: researching staffing schedule complaints, assuring time is appropriately recorded on schedule, & participating in related special projects.
Essential Functions:
- Calculates the daily staffing needs for each department
- Creates schedules to be copied, distributed & revised
- Coordinates daily staffing of departments including replacement of personnel due to earned time off, leave of absence, personal time off, compassionate leave plus extra needs of each individual department according to special circumstances
- Many contractual decisions are made on a daily basis
- Processes all requests for time off, including ETO, LOA, PTO, ESL, etc
- Determines whether time off can be granted depending upon ability to replace & department guidelines
- Ensures the Staffing & Payroll Office staff adhere to all union agreements
- Addresses questions or problems of staff, management & union in regards to Staffing and/or Payroll issues
- Notifies the Department of sick leave accounts
- Provides information regarding appropriate mode of discipline in accordance w/ organizational policies & procedures & union contracts
- Monitors issued disciplines to ensure appropriateness & timeliness
- Arranges transfer dates for incoming & outgoing staff
- Facilitates New Hire In-service training for new staff members when Department Administrator is unavailable
- Transcribes taped conversations between employees, supervisors & clinic staffing personnel
- Notifies Personnel & DAs when new or transfer employees have passed their probation
- Authorizes & offers overtime as instructed by Department Administrator as necessary for the efficiency of business operations


Qualifications:

Basic Qualifications:
- High School Diploma (or equivalent) required.
- Associate in Arts Degree or related college background preferred.
- Payroll experience preferred.
- Computer experience preferred.
- Must have a comprehensive knowledge of local union contracts.
- Must be able to work in a Labor-Management Partnership environment.


Preferred Qualifications:
- Previous scheduling experience preferred
- Able to work in a fast paced environment.


Notes:
- May need to travel to other clinics.]]> Sun, 16 Jun 2013 16:00:00 GMT 3811468-Huntington-Beach-Administration,-Clerical,-and-Support-Services Req Id: 189888

Executive Assistant I, Office of the CFO
Kaiser Permanente
Oakland, CA


Kaiser Permanente is looking for an Executive Assistant in Oakland. This position is responsible for advanced administrative and business operations support for senior management (EVP, CFO, and Office of the CFO Team). The Executive Assistant will provide direct support to the current Executive Assistant and Chief of Staff.

Essential Functions:
Answers heavy phones and email, and directs inquiries to appropriate parties based on functional/operational knowledge; may respond to routine to moderately complex inquiries directly.
Manages heavy calendaring to include arranging complex special events requiring solid understanding of event requirements and coordination of dependencies.
Provides backup coverage to current Executive Assistant.
Coordinate closely with Office of the CFO team (includes Chief of Staff, Director of Communications in addition to current Executive Assistant).
Arranges travel, completes expense reports, organizes CFO's desk.
Drafts more complex and detailed correspondence for executives using KP knowledge and advanced business acumen; independently updates department documents as needed. Uses basic to advanced knowledge of two or more Microsoft Office/PC applications, depending upon department or business needs.
Assists with complex custom reports and cross-functional initiatives that require project coordination (e.g., data collection and validation, project reporting, etc).
Monitors & resolves administrative budget issues to include billing and payment authorization for planned and unplanned expenses and special events; handles recharges across business units, tracks and accounts for executive travel/business expenses.
Interacts regularly with KP employees at all levels across multiple organizations, as well as external representatives as a liaison, to gather, exchange, and compare/contrast pertinent operational information for others' use.
Coordinates administrative workflow of the department; recommends new processes as needed. Directs and delegates to other administrative assistants on work processes and best practices.
Requires continuous use of technical and business vocabulary and a detailed knowledge of the organization's operations, policies, procedures, and personnel.
Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations.
Works independently to anticipate and meet business needs.


Qualifications:

Basic Qualifications:
8+ years of administrative and/or executive assistant experience with increasing levels of scope and discretion
High school diploma or GED
Strong organizational and interpersonal skills
Strong customer service values
Able to maintain calm demeanor in high stress situations
Strong verbal and writing skills
Advanced knowledge of MS Office (Word, Excel, PowerPoint)
Typing speed of 60-70 wpm with high accuracy


Preferred Qualifications:
Advanced proficiency with Lotus Notes
]]> Sun, 16 Jun 2013 16:00:00 GMT 3811420-Oakland-Administration,-Clerical,-and-Support-Services Req Id: 184602

Under minimal supervision, initiates the appointment/credentialing and reappointment/recredentialing process, compiling and processing data in compliance with local, regional, state and federal accreditation requirements. Ensures thorough and timely verification of Licensed Independent Practitioner's (LIP) and Allied Health Professional Staff (AHP) credentials and privileges according to local and regional medical staff services policies and procedures for practitioners in both the hospital and/or ambulatory settings. Provide medical staff service support services to professional staff by supporting professional staff committee meetings, initiating the proctoring function, tracking of residents/medical students and acting as a resource for physicians, allied health professionals, medical center leadership and patients. Completes specific time-limited project assignments as delegated by Director of Medical Staff Services or Senior Medical Staff Coordinator. This position does not supervise others.

Essential Functions:
- Ensure consistent documentation and complete verification of practitioner (LIP/AHP) credentials.
- Provide required documentation to Chiefs of Service, Department Administrators, Medical Center Leaders and Committee Chairs/Members, as appropriate.
- Process all applications for appointment/credentialing, reappointment/recredentialing via the local and regional medical staff/credentialing policies and procedures.
- Partners with all necessary staff to ensure an integrated, timely, consistent product.
- Collaborates with regional professional recruitment personnel and regional credentialing personnel to ensure timely credentialing prior to employment.
- Maintains computerized database of practitioner data for use in the medical staff service program to assure data for all credentialed and privileged practitioners is consistently accurate and current.
- Implements an efficient and effective communication system for transmission of electronic practitioner data to other users in the medical center for information (i.e., practitioner-specific privilege look-up for patient care units).
- Implements an efficient and effective communication/transmission system of shared data to regional or other local sites to facilitate timely approval for professional staff appointment or approval to participate within Southern California Region.
- Keeps abreast of laws, regulations, local and regional policies/procedures and Professional Staff Bylaws, Rules and Regulations.
- Maintains credentials files of all practitioners within medical center site (including satellite facilities/medical office buildings).
- Supports professional staff committees by preparing agendas, recording minutes and follow-up.
- Supports the medical staff by being a resource for accreditation, licensing and regulatory compliance related to medical staff services functions.
- Assists Director of Medical Staff Services with all survey/audit processes.

Qualifications:

Basic Qualifications:
- AA Degree or equivalent experience preferred.
- Bachelor's Degree preferred.
- The Certified Provider Credentialing Specialist (CPCS) Certification OR three (3) to five (5) years demonstrated knowledge of medical staff service functions related to credentialing/privileging preferred.
- Proficient with IBM PC, medical staff database.
- Proficient with medical terminology.
- Significant knowledge of federal and state regulatory requirements and accreditation standards (i.e., Joint Commission on Accreditation of Healthcare Organizations (JCAHO), National Committee for Quality Assurance (NCQA), Department of Corrections (DOC), Department of Health Care Services (DHS), The Department of Managed Health Care (DMHC), Centers for Medicareand Medicaid Services (CMS) and Title 22).
- Strong organization, communication and written skills, with attention to detail required.
- Demonstrated ability to function independently with minimal direct supervision.


Notes:
- This is a full time temporary position for approximately three (3) - six (6) months.]]> Sat, 15 Jun 2013 16:00:00 GMT 3678405-Los-Angeles-Administration,-Clerical,-and-Support-Services Req Id: 190021

Responsible for providing analytical and specialized administrative support for a specific functional area (HR, Finance, Communications, Facilities, etc.) involving complex details and highly advanced, independent administrative duties of substantial variety generally involving work that consist of a critical or confidential nature. Provides research, analysis and reporting tasks. Collaborates with staff within and outside the department at all organizational levels to gather information and prepare reports. May serve as a resource to others and may orient, train, assign and check the work of other administrative and clerical staff.

Essential Functions:
- Independently develops/manages complex narrative and quantitative reports to meet informational requirements of KP management and external agencies and organizations for critical financial, departmental or operational analyses.
- Researches and collects complex information needed to complete project milestones and/or reports.
- Identifies requirements for end-user systems applications, and designs and implements systems and processes to allow access to data and to safeguard data integrity.
- Develops content for intranet site and coordinates with communication specialist.
- Ensures activities meet expectations, utilizing project management techniques and tools to independently resolve scheduling issues and advises management of resolutions.
- Creates monthly project financial reports in response to business needs.
- Consolidates and analyzes results to provide variance analyses and performance metrics.
- Participates in various complex special projects and provides analytical back-up support.
- Interfaces with KP employees across multiple organizations and external parties as a liaison for the department/function.
- Provides complex administrative and project support to management using advanced MS Office skills (Word, Excel, MS Project, and/or PowerPoint).

Qualifications:

Basic Qualifications:
- Seven (7) plus years of administrative support.
- Three (3) plus years of functional analytical experience.
- High School Diploma or GED.
- Advanced knowledge of Excel.
- Excellent customer service and oral and written communication skills required.
- Ability to acquire and use in-depth knowledge of KP's policies, practices, practices, business principles, theories, concepts, and systems.
- Ability to apply advanced business theories/concepts to accomplish significant department projects and/or initiatives.
- Ability to exercise independent judgment using experience, knowledge, skills and abilities to make sound decisions.
- Uses quantitative and analytical skills to create reports.
- Ability to manage projects.
- Must be able to work in a Labor management Partnership environment.

Preferred Qualifications:
- Bachelor's degree preferred.
- Intermediate level proficiency with e-mail software, and one or more of the following MS Office applications: Word, MS Project, and or/ PowerPoint (required only if applicable to department) preferred.]]> Fri, 14 Jun 2013 16:00:00 GMT 3807932-California-Administration,-Clerical,-and-Support-Services Req Id: 189807

Under limited supervision, supports the head of a department by providing advanced level administrative support and general office duties of a highly responsible and confidential nature. Communicates with contacts at all levels in and outside of the organization. Typically reports to a director.
Essential Functions:
- Organizes and expedites flow of work for the department manager's office and the department in accordance to the manager's method of operation.
- Schedules appointments and makes arrangements for meetings, conferences, and travel.
- Provides routine to moderately complex administrative support for the operations and procedures of the department Prepares special reports that require gathering, comparing and summarizing data.
- Organizes and maintains files, correspondence and records. Handles and frequently accesses highly confidential and sensitive information.
- Initiates any follow-up action.
- Receives and screens telephone calls, letters, and/or visitors.
- Answers routine questions and provides information related to general department operations, policies and procedures using discretion for matters pertaining to confidential or sensitive information.
- Determines when to appropriately refer inquiries, requests or issues to managers or department staff members and follows up to ensure resolution on behalf of manager or department.
- Organizes and prepares routine correspondence for the department manager, as well as complex documents including reports, spreadsheets, presentations and various forms of communications documents requiring the integration of multiple office technology and software applications.
- May act as the department's office resource for word processing and spreadsheet application.
- Assists with tracking the department budget.
- Tracks and compiles expenses.
- Prepares monthly expense reports.
- May address issues to department manager.
- Performs other related duties following standard office routine, practices and procedures or instructions.

Qualifications:

Basic Qualifications:
- Five (5) plus years of experience performing administrative support functions for department managers.
- Experience in coordinating and providing support to large complex projects.
- HS or GED.
- Excellent customer service.
- Demonstrated oral and written communication skills required.
- Intermediate to advanced level proficiency with e-mail software and one or more of the following MS Office applications (required only if applicable to department's needs): Microsoft Word, PowerPoint, Excel or Access.
- Must be able to work in a Labor-Management Partnership environment.

Preferred Qualifications:
- BA/BS preferred.
- Lotus Notes skills preferred.
- Experience with TIME software programs.]]> Fri, 14 Jun 2013 16:00:00 GMT 3807930-Oakland-Administration,-Clerical,-and-Support-Services Req Id: 167100

Under limited supervision, responsible for providing analytical/technical business support for a major project and/or department in a particular KP job family (HR, Finance, Legal, Communications, Facilities, QA, etc ). Under the overall general guidance of a Director and/or Manager, responsible for researching data, performing analyses, presenting results and making recommendations. Acts as program/policy specialist to assist department and/or cross-divisional groups with assignments/initiatives as required. Collaborates with functional/department subject matter experts in testing and implementing process improvements.
Essential Functions:
- Under limited supervision, creates narrative and quantitative reports in response to routine and custom reporting requests to meet informational requirements of KP management and/or external agencies and organizations for critical financial, departmental or operational analyses.
- Assists with identifying requirements for end-user systems applications, developing specifications of data, maintains specialized databases/tables and oversees processes and access to safeguard data integrity.
- Tracks and analyzes monthly reports such as budget, operation activity, department metrics, consolidates and analyzes for trends and variances.
- Conduct bill/claim audits for professional and hospital claims (encompasses both CMS-1500 and UB04 claim formats).
- Assess claims for various lines of business including, but not limited to: Medicare, MediCal USDOL, State Workers' Compensation, Third Party Lien, Self-pay and DHMO
- Review claim fields in accordance with the Gold Standards set forth by each payer and mandated by the organization
- Applies expertise on different levels of regulations.
- Follows specific state and/or federal regulations on all functions as applicable
- Conducts post implementation assessments of various automated and manual charge capture activities
- Identifies effectiveness and opportunity for improvement on various revenue cycle functions and processes.
- Identify in detail any conflicting and accurate data collected and reported that pertains to bill samples.
- Captures and reports audit findings to the highest quality.
- Record audit findings in accordance with Quality Monitoring and Reporting unit's policies and procedures to ensure complete and consistent audit data capture.
- Maintain timely capture and completion of audit data collection.
- Obtains all necessary documents/data that support bill data.
- Partner with key stakeholder departments to meet annual goals and objectives in the role.
- May have supervisory responsibilities.
- Participates in various special projects.
- May interact with KP executives and employees across multiple organizations as well as external representatives.
- Serves as liaison for the department/function to discuss complex administrative matters, business processes and project activities to facilitate department goal attainments.
- Coordinates project work schedules to meet client expectations and raises conflicting deadlines to management's attention.
- Performs auditing functions within Revenue Cycle Operations, Patient Access and CSS Departments.
- Provides complex administrative and project support to a department head and/or senior management using advanced MS Office skills (Word, Excel, MS Project, Visio, Access and/or Powerpoint).
- Performs other duties as required.


Qualifications:

Basic Qualifications:
- Minimum of five (5) years in healthcare registration, billing, coding and auditing of revenue cycle functions.
- Minimum of two (2) years of functional analytical experience.
- Hands-on experience on billing, coding, medical chart documentation with demonstrated knowledge of compliance and risk management practices.
- Experience with billing and coding guidelines, payor specific guidelines (ie. Medicare, Medi-Cal, Commercial, Workers Compensation, Third Party Liability, Medicare/Medi-Cal Risk Programs and TriCare.
- Associates Degree or equivalent experience in Finance, business, or healthcare.
- Knowledge of legal and regulatory requirements governing registration/admitting, financial counseling, billing, coding and charitable care programs.
- Excellent customer service and oral and written communication skills required.
- Ability to apply and use thorough knowledge of KP's policies, practices, business processes, techniques, work standards and systems.
- Uses acquired knowledge of industry practices and standards.
- Advanced knowledge of Excel to compile and create complex spreadsheets and reports.
- Uses advanced MS Office skills (Word, Visio, Excel, MS Project and or Powerpoint) to create complex presentation materials with graphs, illustrations, etc.
- Proofreads content for accuracy and KP-established formatting.
- Ability to acquire and use advanced knowledge of KP and its customers.
- Strong quantitative and analytical skills.
- Ability to use research and auditing principles and methods.
- Accuracy, productivity, dependability and good attendance record a must.
- Must be able to work in a Labor Management Partnership environment.
- Ability to manage multiple priorities, work in a complex fast paced work environment, ability to be self-directed, detailed oriented, deadline focused, flexible, must be able to communicate effectively at all levels within the organization.
- Travel to medical center and other work locations periodically. Proactively manage work functions.

Preferred Qualifications:
- Bachelor's degree.
- Certification as a certified professional coder (CPC), Certified Coding Specialist-Professional (CCS-P) or Certified Coding Specialist (CCS) preferred.]]> Thu, 13 Jun 2013 16:00:00 GMT 3789096-Los-Angeles-Administration,-Clerical,-and-Support-Services Req Id: 189613

Under limited supervision, responsible for providing analytical/technical business support for a major project and/or department in a particular KP job family (HR, Finance, Legal, Communications, Facilities, QA, etc ). Under the overall general guidance of a Director and/or Manager, responsible for researching data, performing analyses, presenting results and making recommendations. Acts as program/policy specialist to assist department and/or cross-divisional groups with assignments/initiatives as required. Collaborates with functional/department subject matter experts in testing and implementing process improvements.

Essential Functions:
- Under limited supervision, creates narrative and quantitative reports in response to routine and custom reporting requests to meet informational requirements of KP management and/or external agencies and organizations for critical financial, departmental or operational analyses.
- Assists with identifying requirements for end-user systems applications, developing specifications of data, maintains specialized databases/tables and oversees processes and access to safeguard data integrity.
- Tracks and analyzes monthly reports such as budget, operation activity, department metrics, consolidates and analyzes for trends and variances.
- Conduct bill/claim audits for professional and hospital claims (encompasses both CMS-1500 and UB04 claim formats).
- Assess claims for various lines of business including, but not limited to: Medicare, MediCal USDOL, State Workers' Compensation, Third Party Lien, Self-pay and DHMO
- Review claim fields in accordance with the Gold Standards set forth by each payer and mandated by the organization
- Applies expertise on different levels of regulations.
- Follows specific state and/or federal regulations on all functions as applicable
- Conducts post implementation assessments of various automated and manual charge capture activities
- Identifies effectiveness and opportunity for improvement on various revenue cycle functions and processes.
- Identify in detail any conflicting and accurate data collected and reported that pertains to bill samples.
- Captures and reports audit findings to the highest quality.
- Record audit findings in accordance with Quality Monitoring and Reporting unit's policies and procedures to ensure complete and consistent audit data capture.
- Maintain timely capture and completion of audit data collection.
- Obtains all necessary documents/data that support bill data.
- Partner with key stakeholder departments to meet annual goals and objectives in the role.
- May have supervisory responsibilities.
- Participates in various special projects.
- May interact with KP executives and employees across multiple organizations as well as external representatives.
- Serves as liaison for the department/function to discuss complex administrative matters, business processes and project activities to facilitate department goal attainments.
- Coordinates project work schedules to meet client expectations and raises conflicting deadlines to management's attention.
- Performs auditing functions within Revenue Cycle Operations, Patient Access and CSS Departments.
- Provides complex administrative and project support to a department head and/or senior management using advanced MS Office skills (Word, Excel, MS Project, Visio, Access and/or Powerpoint).
- Performs other duties as required.


Qualifications:

THIS IS A REPOST OF 167105.


Basic Qualifications:
- Associates Degree or equivalent experience in Finance, business, or healthcare.
- Minimum of five (5) years in healthcare registration, billing, coding and auditing of revenue cycle functions.
- Minimum of two (2) years of functional analytical experience.
- Hands-on experience on billing, coding, medical chart documentation with demonstrated knowledge of compliance and risk management practices.
- Experience with billing and coding guidelines, payor specific guidelines (ie. Medicare, Medi-Cal, Commercial, Workers Compensation, Third Party Liability, Medicare/Medi-Cal Risk Programs and TriCare.
- Knowledge of legal and regulatory requirements governing registration/admitting, financial counseling, billing, coding and charitable care programs.
- Excellent customer service and oral and written communication skills required.
- Ability to apply and use thorough knowledge of KP's policies, practices, business processes, techniques, work standards and systems.
- Uses acquired knowledge of industry practices and standards.
- Advanced knowledge of Excel to compile and create complex spreadsheets and reports.
- Uses advanced MS Office skills (Word, Visio, Excel, MS Project and or Powerpoint) to create complex presentation materials with graphs, illustrations, etc.
- Proofreads content for accuracy and KP-established formatting.
- Ability to acquire and use advanced knowledge of KP and its customers.
- Strong quantitative and analytical skills.
- Ability to use research and auditing principles and methods.
- Accuracy, productivity, dependability and good attendance record a must.
- Must be able to work in a Labor Management Partnership environment.
- Ability to manage multiple priorities, work in a complex fast paced work environment, ability to be self-directed, detailed oriented, deadline focused, flexible, must be able to communicate effectively at all levels within the organization.
- Travel to medical center and other work locations periodically. Proactively manage work functions.


Preferred Qualifications:
- Bachelor's Degree.
- Certification as a certified professional coder (CPC), Certified Coding Specialist-Professional (CCS-P) or Certified Coding Specialist (CCS) preferred.]]> Wed, 12 Jun 2013 16:00:00 GMT 3799972-Los-Angeles-Administration,-Clerical,-and-Support-Services Req Id: 186346

Under the supervision and control of a licensed pharmacist, provides in-person and telephone reception, receives and directs new and refill prescriptions for further processing, produces computerized or typed prescription labels, packages and sells filled prescriptions and pharmaceutical merchandise, assists pharmacy personnel with clerical functions.
Essential Functions:
- Provides in-person and telephone reception
- Receives and direct new and refill prescriptions for further processing
- Produces computerized or typed prescription labels
- Packages and sells filled prescriptions and pharmaceutical merchandise
- Assists pharmacy personnel with clerical functions
- Performs other related duties as assigned
- This job has no supervisory responsibilities


Qualifications:

Basic Qualifications:
- High School Diploma/GED
- Typing speed: 30 WPM/or/6,000 KPH
- Effective customer service and telephone reception skills
- Effective written and verbal communication skills
- Ability to read, understand and transcribe pharmaceutical information from the prescription form
- Good clerical ability and mathematical skills (add, subtract, multiply, divide)
- Requires the ability to stand for long periods and to read fine print
- Requires the ability to lift/transport 1-50 lbs., light to moderate carrying, pulling, pushing, walking and frequent bending, stooping and reaching
- Ability to learn and to operate cash register, pharmacy computer systems and other equipment accurately
- Must be willing to work in a Labor Management Partnership environment
- Also, refer to Position Specifications outlined in the appropriate collective bargaining agreement

Skills testing: Typing 30 WPM or 6,000 KPH
]]> Wed, 12 Jun 2013 16:00:00 GMT 3799903-Silicon-Valley-Administration,-Clerical,-and-Support-Services Req Id: 184240

Administrative Assistant IV
National Facilities Services/Contracts

This position exists to provide administrative support for the NFS Contracts Department in its relations with internal and external customers. This includes dealing with sensitive, confidential information, drafting routine correspondence and complex editing of documents, creating an efficient automated and manual information system (i.e. filing system), scheduling appointments, heavy calendaring of meetings, vendor invoice management and processing, and making travel arrangements to ensure day-to-day operations run smoothly and effectively. This position will primarily support the Director of Contracts and National Contracts Manager and secondarily support NFS Senior Counsel and the Executive Assistant to the Vice President of Construction Acquisition.

Essential Functions:
- Provides more complex administrative support and project coordination for the department head, managers, and/or staff members to include the following:
- Answers phones, screens calls, takes messages, and routes to appropriate members/staff. Greets KP visitors or outside vendors. May monitor and/or respond to routine email/inquires for others.
- Manages multiple calendars and schedules/plans meetings. Arranges special events requiring solid understanding of event planning and coordination. Makes travel arrangements for the department head and/or staff members.
- Coordinates project proposals and recommends updates to department documents. (15%)
- Writes complex and detailed correspondence for senior managers/directors using KP knowledge and business acumen; independently updates department documents as needed. (15%)
- Monitors and identifies administrative budget issues to include billing and payment authorization for planned expenses and special events; handles recharges across business units.
- Manages expense reports through Concur. (15%)
- Interacts daily with KP employees across multiple organizations, as well as external representatives, to discuss administrative and standard business processes. (10%)
- Coordinates administrative workflow of the department; recommends new processes as needed. (5%)
- Performs other department specific duties as assigned. (5%)
- Considerable impact.
- Responsibilities may impact the achievement of department short-term objectives.
- Uses judgment to determine course of action and makes recommendations.
- Requires judgment in identifying and resolving complex issues.
- Must rely on knowledge and experience for problem solving of non-recurring, unique situations.
- Provides a variety of complex operational information to convey concepts and processes.
- Has considerable latitude to plan and organize one's own work.
- May have authority to assign work to others within the executive's jurisdiction.

Qualifications:

Basic Qualifications:
- Typically seven (7) to nine (9) plus years of administrative assistant experience supporting at the department head or executive level, or related experience.
- 3+ years legal experience preferred.
- High school diploma, GED or related experience.
- BA/BS preferred.
- As a skilled specialist, completes tasks in creative and effective ways.
- Ability to learn and apply an advanced understanding of the organization and its functional policies and processes.
- Ability to manage dynamic calendars for management including event planning with external vendors.
- Advanced writing skills to compose more difficult, detailed correspondence and to recommend updates to department documents as needed.
- Intermediate to advanced knowledge of two (2) or more of Microsoft Office Suite applications: Word, Excel, PowerPoint and/or Access, depending upon department or business needs.
- Working knowledge of email and office equipment (fax, phone, copier, webex, telepresence, etc.).
- Requires ability to learn and apply an advanced understanding of a large, complex organization and its customers.
- Typing speed: 60 -70 wpm with a high level of accuracy.
]]> Sun, 09 Jun 2013 16:00:00 GMT 3683019-Oakland-Administration,-Clerical,-and-Support-Services Req Id: 183478

Under general supervision, is responsible for accurate coding of all inpatient & outpatient services, procedures, diagnoses & conditions, working from the appropriate documentation in the medical record. Classification systems include ICD-9-CM & CPT as well as other specialty systems as required by diagnostic category. All work is carried out in accordance w/ the rules, regulations & coding conventions of the American Hospital Association (Coding Clinic), ICD9, OSHPD, & KP Coding Guidelines. Verifies/corrects abstracted demographic & clinical data. As needed, Coder II's may be required to assist & be a resource for data integrity & the work of Coders I and/or other employees in the Health Information Management Department who need instruction & assistance in coding e.g., defining charts by diagnoses or procedures. May also be required to provide professional guidance, advice & instruction to Coders I.
Essential Functions:
- Upholds KP's Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws
- Maintains timely coding & abstracting productivity & quality standards
- Review medical records to identify diagnoses/procedures
- Independently organizes & prioritizes all work to ensure that records are coded in time frames that will assure compliance w/ regulatory requirements
- Demonstrates a comprehensive knowledge of all procedures concerning the sequencing of diagnoses, procedures such as but not limited to those outlined in ICD-9-CM, Uniform Hospital Discharge Data Set & Medicare Guidelines
- Demonstrates knowledge of Anatomy & Physiology to interpret general medical classifications for coding discharge data including the most complicated encounters/cases
- Assigns Codes
- Codes all diagnostic & operative information from the medical record using ICD-9-CM & CPT coding classification systems & independently quality checks own work
- Selects the DRG for each inpatient case
- Optimizes hospital payment legitimately & ethically by utilizing approved coding guidelines & conventions
- Reviews DRG discrepancies from the fiscal intermediary to ensure the appropriate per case DRG assignment
- Verifies & abstracts, all medical data from the record to complete a data abstract on each hospital encounter
- Corrects data as appropriate
- Ensures that all data abstracted is consistent w/ guidelines outlined by JCAHO, OSHPD & regional & local policies
- Completion of Medical Records:
- Interacts w/ physicians to clarify & accurately document patient diagnostic & procedural information through a query process
- Enters patient information into the computerized inpatient & outpatient medical record databases, ensuring the accuracy & integrity of the medical record abstract data prior to transmitting case to Government Reimbursement for billing
- Ensures timely record availability by meeting established coding & abstracting productivity standards
- Independently conducts medical record documentation auditing to monitor physician compliance w/ regulatory requirements i.e., Physician Review Project
- Confidentiality/Security of Systems
- Maintains & complies w/ policies & procedures for confidentiality of all patient records
- Demonstrates knowledge of security of systems by not sharing computer logons
- Other Duties
- Answers the telephone promptly & identifies themselves & the department
- Trains & instructs employees as appropriate
- Acts as an expert resource person to other coders & personnel in other hospital departments regarding coding questions & issues
- May perform other duties as assigned by supervisors

Qualifications:

Basic Qualifications:
- Minimum of one (1) of the following current credentials: Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), Certified Professional Coder-Hospital (CPC-H) or Certified Coding Specialist (CCS)
- Completion of classes in Medical Terminology, Anatomy/ Physiology, ICD-9 and CPT coding conventions conforming to standards established by the American Hospital Association (Coding Clinic), American Medical Association, CMS or successful completion of an AAPC or AHIMA accredited coding certification program
- Obtain a passing score on a KP HIM Coder II coding Assessment. Must be current within1 year. Please contact Human Resources for testing.
- Keyboarding skills]]> Sun, 09 Jun 2013 16:00:00 GMT 3776862-San-Diego-Administration,-Clerical,-and-Support-Services Req Id: 186344

Provides administrative and operational clerical support to department managers and/or staff. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches as needed.

Essential Functions:
- Provides more complex administrative support and project coordination for the department head, managers, and/or staff members to include the following:
- Answers phones, screens calls, takes messages, and routes to appropriate members/staff. Greets KP visitors or outside vendors. May monitor and/or respond to routine email/inquires for others. (15%)
- Manages multiple calendars and schedules/plans meetings. Arranges special events requiring solid understanding of event planning and coordination. Makes travel arrangements for the department head and/or staff members. (20%)
- Coordinates project proposals and recommends updates to department documents. (15%)
- Writes complex and detailed correspondence for senior managers/directors using KP knowledge and business acumen; independently updates department documents as needed. (15%)
- Monitors and identifies administrative budget issues to include billing and payment authorization for planned expenses and special events; handles recharges across business units.
- Manages expense reports through Concur. (15%)
- Interacts daily with KP employees across multiple organizations, as well as external representatives, to discuss administrative and standard business processes. (10%)
- Coordinates administrative workflow of the department; recommends new processes as needed. (5%)
- Performs other department specific duties as assigned. (5%)
- Considerable impact.
- Responsibilities may impact the achievement of department short-term objectives.
- Uses judgment to determine course of action and makes recommendations.
- Requires judgment in identifying and resolving complex issues.
- Must rely on knowledge and experience for problem solving of non-recurring, unique situations.
- Provides a variety of complex operational information to convey concepts and processes.
- Has considerable latitude to plan and organize one's own work.
- May have authority to assign work to others within the executive's jurisdiction.

Qualifications:

Basic Qualifications:
- Typically seven (7) plus years of administrative assistant experience supporting at the department head or executive level, or related experience.
- High school diploma, GED or related experience.
- BA/BS preferred.
- As a skilled specialist, completes tasks in creative and effective ways.
- Ability to learn and apply an advanced understanding of the organization and its functional policies and processes.
- Ability to manage dynamic calendars for management including event planning with external vendors.
- Advanced writing skills to compose more difficult, detailed correspondence and to recommend updates to department documents as needed.
- Intermediate to advanced knowledge of two (2) or more of Microsoft Office Suite applications: Word, Excel, PowerPoint and/or Access, depending upon department or business needs.
- Working knowledge of email and office equipment (fax, phone, copier, etc.).
- Requires ability to learn and apply an advanced understanding of a large, complex organization and its customers.
]]> Thu, 06 Jun 2013 16:00:00 GMT 3772062-Oakland-Administration,-Clerical,-and-Support-Services Req Id: 187033

Information will be added based on hiring manager submission

Essential Functions:
- Perform the account maintenance, billing, reconciliation reporting and customer service related activities
- Perform database maintenance and research tasks to support the contracts administration, cash control operations and assignment of medical record numbers
- Ability to diagnose, analyze and solve a variety of quantitative and qualitative problems
- Ability to communicate clearly and professionally
- Excellent conflict resolution and decision making capabilities
- Ability to work productively at multiple tasks
- Willing to learn new tasks and adapt to new business requirements

Qualifications:

Basic Qualifications:
- Minimum of two (2) years experience in accounting, finance or related field preferred
- Experience with operations of peripheral equipment such as printers or magnetic tape equipment preferred
- Experience with mainframe application and computer transaction processing preferred
- Testing required
- Math test minimum score of 15/20 questions correct
- Typing test minimum score of 30 wpm
- Alphanumeric Data Entry minimum score of 6000 keystrokes per hour
- Proficiency in math, data entry, typing, spelling and grammar for which tests are required
- All candidates are required to pass these tests except for the current AAR's at the CSC
- Successful customer service track record
- Knowledge of operating system commands such as MVS/ESA and JES2 mainframe application and tape management systems preferred
- Proficiency in math, data entry, typing, spelling and grammar for which tests are required
- This position will be filled at the Murphy Canyon Road location in San Diego, CA
]]> Wed, 05 Jun 2013 16:00:00 GMT 3765909-San-Diego-Administration,-Clerical,-and-Support-Services Req Id: 184355

Under the direction of the Radiology Director or designee is responsible for the accurate data entry and retrieval of patient record information from the PACS system at the local facility to meet the needs of the Radiology department's digital workflow. Uses Kaiser Permanente and department computer systems to review and reconcile inaccurate or misfiled patient record information, using established protocols and procedures.

Essential Functions:
- PACS Image Database Management: Responsible for organizing, reviewing, troubleshooting, pre-fetching, importing of outside studies.
- Maintains other existing databases.
- Forwards and retrieves legacy images.
- Digitizes studies and associated paperwork.
- Responsible for handling requests for copies, films and/or CD of patient records.
- Responsible for reviewing quality assurance reports and resolving unread reports.
- PACS Daily Maintenance and Entry/Exception Problem Solving: Responsible for maintenance and transmission of images and other patient records (i.e., exception resolution, registered images, digitizing and verifying patient information).
- Exception resolution, including the merging, and editing of patient information and studies.
- Prepare reports and summaries.
- Telephone: Answers telephone inquiries or requests from physicians, other health care professionals, patients and/or government/regulatory officials.
- All other duties related to DIL functions to promote efficiency in patient care and excellence in service, including the ability to continue to manage legacy film workflows and functions.
- This job has no supervisory responsibilities.

Qualifications:

Basic Qualifications:
- Minimum one (1) year of experience in radiology related field preferred.
- High School Education required or G.E.D equivalent.
- AA degree preferred
- Basic Windows-based personal computer skills, able to pass basic computer literacy test.
- Strong verbal and written communication skills.
- Must be able to work in a Labor Management Partnership environment.

Skills testing: PC skills test (able to pass PC skills assessment)]]> Tue, 04 Jun 2013 16:00:00 GMT 3761199-North-Bay-Administration,-Clerical,-and-Support-Services Req Id: 172286

Under general supervision and in accordance with established policies and procedures, analyzes charts for accuracy, consistency and completeness according to hospital and regulatory agency guidelines. Reviews and processes request for subpoenas received from outside providers, agencies, schools, and attorneys in compliance with applicable state laws. Performs a variety of clerical duties related to the processing of medical records.

Essential Functions:
- Upholds Kaiser Permanente's Policies & Procedures, Principles of Responsibilities and applicable state, federal & local laws.
- Depending on the area/unit assigned, an employee in this classification may be assigned duties in any one or more of the following major functional areas.
- Records Analysis & Control: Conducts initial analysis on all types of medical reports to verify completeness by reviewing entire medical record.
- Ascertains deficiencies according to standards established by the Medical Records encompassing requirements of other accreditation & licensing agencies.
- Notes deficiencies for physicians review & notes missing information directing it to the appropriate personnel for completion.
- Performs periodic audits to detect & address delinquent outliers.
- Notifies appropriate personnel by mail, phone or via electronic communication of information or items required in order to complete the records.
- Identifies the urgency for providing the requested items.
- Assists and/or advises physicians & others regarding the records completion process.
- Assists in problem solving.
- Responsible for compiling and/or completing delinquent medical records count, manually and/or via computer systems, including but not limited to: verifying delinquent medical records, preparing & mailing physician notification letters, maintaining logs & reports.
- Performs qualitative audits of records as directed.
- Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
- May perform other duties as assigned.
- Death Certificate/Birth Certificate/Fetal Death Certificate Processing: Completes & processes a birth certificate for each live birth w/ in required time frames.
- Prepares death certificates & fetal death certificates for physician signature & mortuary pick up.
- Screens charts for Coroner's cases.
- Maintains expiration logs.
- Sends timely notices of expiration to designated parties.
- Trains new employees.
- Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
- May perform other duties as assigned.
- Abstractor: Verifies & abstracts demographic and/or clinical data from patient's charts.
- Enters data into automated abstracting/encoder systems.
- Trains new employees.
- Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
- May perform other duties as assigned.
- Medical Information Request/Subpoenas: Reviews requests & subpoenas received from members, outside providers, agencies, schools & attorneys.
- Verifies that proper authorizations are obtained in compliance w/ all regulatory agencies & applicable laws.
- Orders medical records, obtains missing authorizations & verifies that appropriate information is in the record.
- Interviews & assists appropriate individuals to ascertain their release of information needs.
- Determines urgency of request & appropriate procedure to facilitate requests.
- Abstracts or prepares patient charts to obtain specific medical data.
- Prepares form letters or designated forms to provide specific information requested.
- Maintains logs, manually or by computer, of all Release of Information requests received for tracking of all requests, including ensuring the Disclosure Accounting functions for HIPAA is completed.
- Initiates requests for medical information by completing medical request forms, mailing to appropriate agency or physician & following up when request is not answered w/ in a designated time frame.
- Collects & processes any applicable fees for providing the information.
- Meets legal time frames for making records available.
- Trains new employees.
- Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
- May perform other duties as assigned.
- Medical Transcription: Performs a variety of clerical duties in support of the Medical Transcription function.
- Sorts & distributes transcribed reports.
- Correlates charts w/ transcribed reports.
- Gathers missing identification data.
- Types missing data onto the transcribed reports.
- Flags reports for physician attention if lacking any or all information.
- Obtains physician signatures for dictations.
- Assigns STAT dictations to the appropriate outside services and/or in house personnel for transcribing.
- Follows up on problem dictation for completion and/or redictation.
- Assists in the operation of the overall central dictation system by locating missing dictation, maintaining all computer systems.
- Alerting appropriate parties of urgently needed reports/dictation.
- Responds to inquiries regarding dictated reports.
- Delivers transcribed data to appropriate areas.
- Maintains communication w/ transcription companies utilized for outsourced dictation.
- Trains new personnel.
- Establishes & maintains courteous, cooperative relations when interacting with all agencies, members, medical center personnel, department personnel & the public.
- May perform other duties as assigned.



Qualifications:

Pay Grade: 14

Basic Qualifications:
- Two (2) years hospital Medical Record experience.
- Registered Health Information Technician (RHIT) preferred.
- Proof of Medical Terminology course completion.
- 45 wpm, Typing score must be current withinone (1) year. Please contact Human Resources for testing..

Preferred Qualifications:
- Bachelors Degree
- Knowledge of EDRS (Electronic Death Registration System)
- Knowledge of AVSS (Automated Vital Statistics System)

Notes:
- Must be able to work alternate weekends (days may vary)
- Start and end times may vary]]> Tue, 04 Jun 2013 16:00:00 GMT 3343456-Los-Angeles-Administration,-Clerical,-and-Support-Services Req Id: 176096

Ensures the consistent & efficient operation of the medical office schedules, hospital call rotation, & special procedure and/or operating room assignments for primary care departments (Family Proactive, Pediatrics, OB/GYN, Internal Medicine, Allergy & dermatology) atten (10) pluslocations throughout the service area.Coordinates the departmental physician & physician-extender schedules.Initiates & prepares & implements the monthly provider schedules for various departments.

Essential Functions:
- Ensures the consistent & efficient operation of the medical office schedules, hospital call rotation & special procedure and/or operating room assignments for primary care departments (Family Proactive, Pediatrics, OB/GYN, Internal Medicine, Allergy & dermatology) atten (10) pluslocations throughout the service area.
- Coordinates the departmental physician & physician-extender schedules.
- Initiates & prepares & implements the monthly provider schedules for various departments.
- Enters data into the regional CARE System program.
- Distributes the provider master schedules to providers, medical office administration & ancillary support services (i.e., Surgery Scheduling) in a timely manner.
- Coordinates all departmental master schedule changes.
- Solely responsible for ensuring accurate, complete & timely schedules, subject to the approval of the Module Coordinators and/or Chiefs of Service.
- Bi-monthly, will compute all worked hours & non-worked physician hours (AT/ET).
- Responsible for compiling each physician's bi-monthly payroll.
- Completes a Regional Positive Time Report for each physician.
- Data input of vital physician payroll data into the Regional Physician Payroll System.
- Administrative Duties: Coordinates physician & physician -extender's monthly medical office schedule, hospital call rotation, special procedure and/or operating room assignments that meets both the patient & provider access needs.
- Makes appropriate schedule changes for medical office, hospital call rotation, special procedure and/or operating room, keeping appointment levels at their optimum.
- Develops a check & balance system to ensure schedule changes are made correctly & that those departments affected by these changes are notified immediately.
- Monitors & follows up w/ all schedule changes assigned to appointment personnel.
- Maintains & balances an equitable call schedule w/ in the department.
- Prepares & maintains holiday call schedules for physicians, making all calls equitable in rotation.
- Adheres to area & departmental Policies & Procedures & still keep all aspects of the schedules functioning smoothly.
- Coordinates & develops, along w/ the chief of each department, provider master schedulesthree (3)months prior to activating those schedules in Regional CARE system.
- Ensures that the Physician Scheduling Policy & Procedures are followed when developing & maintaining provider profiles.
- Confirms physician time against master Schedules & actual CARE appointments schedules.
- Accurately records all physician payroll information on the Regional Positive Time Reports.
- Accurately reports all direct & indirect physician hours via the regional payroll system.
- Independently prepares & maintains physician & physician-extender medical office schedules, hospital call rotation & special procedure and/or operating room assignments for multiple providers.
- Perform other duties as required.

Qualifications:

Pay Grade: 14


Basic Qualifications:
- Minimum of two (2) years recent direct experience with demonstrates computer literacy.
- Minimum two (2) years recent experience on a computerized appointment system or equivalent experience.
- Master scheduling experience.
- Physician payroll experience.
- Ability to understand & communicate effectively & diplomatically w/ all levels of personnel.
- Adaptability to constant schedule changes & modification of the provider's schedules.
- Ability to perform multiple tasks in a heavy workload environment.
- Ability to meet scheduling deadlines.
- General knowledge of organizational procedures & the ability to apply them to various situations.


Notes:
- This is a Part-time, variable position.
- Maywork as early as 6:45 am and as late as 7:00 pm.



]]> Mon, 03 Jun 2013 16:00:00 GMT 3678674-California-Administration,-Clerical,-and-Support-Services Req Id: 183624

Partners w/ multiple physician Program Directors (PDs) in planning & coordinating academic & operational activities of the residency/fellowship programs. Assists in the development & implementation of residency/fellowship program educational & administrative goals. Responsible for ensuring program, faculty & resident compliance w/ ACGME & Kaiser Permanente requirements. Provides guidance & advice on the interpretation & observance of Residency Review Committee requirements, graduate medical education (GME) policies & procedures in matters of importance to the Regional GME enterprise

Essential Functions:
- Manages single or multiple, two (2) to four (4), residency/fellowship programs' operational activities & ensures residency program goals & objectives are accomplished.
- Participates w/ the PD / APD, residents/fellows & faculty in program evaluation, remediation of deficiencies & development of 'best practices' improvements to ensure accreditation standards are met & maintained.
- Consults w/ PD & advises on pertinent issues concerning resident selection, appointment, reappointment & termination.
- Partners w/ PD & faculty to ensure efficient & effective residency candidate interview processes.
- Reviews & advises on candidate screening & resident selection.
- Advises PD & assists in responding to & resolving resident issues & program administrative problems.
- Designs processes to address identified problems.
- Organizes residency program workload, monitors status of work in progress & keeps the PD informed of activity priorities & deadlines.
- Provides guidance on performance & productivity issues.
- Provides management support to residency program personnel (faculty, residents & staff) by interpreting organizational & departmental policies, standards, operational procedures & guidelines.
- Creates program-specific policies required for ACGME compliance.
- Assists PD & faculty in the development of program curriculum, including integration & evaluation of core competencies into all educational activities.
- Monitors resident schedules to ensure resident & faculty compliance w/ ACGME work hour's rules.
- Ensures timely logging of duty hours in E*Value.
- Brings discrepancies to the attention of all affected parties for correction.
- Monitors & ensures accurate logging of residents' procedural, operative & patient care experiences.
- Brings deficiencies to the attention of PD & faculty for correction.
- Responsible for the development, accuracy & completeness of ACGME Program Information Forms (PIF) & Internal Review documents.
- Serves as liaison between residency program & GME office, as well as various other agencies, organizations & groups.
- Prepares, distributes & records a variety of documentation associated w/ program operations (outside rotations credentials, Program Letters of Agreement, residency verifications, etc.).
- Composes confidential & substantive program correspondence.
- Delegates to residency program secretary.
- Reviews work to ensure all programmatic functions are w/in guidelines & regulations; completes standard reports & forms for submittal; keeps office personnel informed of changes in regulations or policies.
- Manages computerized information systems related to collecting & storing program data, generating management reports & documentation.
- Designs plans for data gathering & analysis.
- Assures resident/fellow records are compliant w/ JCHAO requirements & guides clerical staff in maintaining files.
- Monitors resident attendance & submits by-weekly computerized payroll.
- Assume other duties as directed.

Qualifications:

Basic Qualifications:
- Bachelor's Degree required or equivalent experience; additional education, training, or certification in graduate medical education preferred.
- Prior experience in healthcare administration, healthcare regulatory compliance or quality assurance, or academic medicine.
- Heavy volume project management.
- Detailed knowledge of the ACGME accreditation standardsand processes, including core principals of medical education.
- Understanding of human resources processes.
- Documented capacity for self-directionand independent functioning.
- Superior organizationaland project management abilities.
- Strong working knowledge of Microsoft Word, Excel, PowerPointand Access.
- Facility in mastering new computer software programs.
- Effective communicationand interpersonal skills.
- Excellent adaptiveand problem-solving abilities.]]> Mon, 03 Jun 2013 16:00:00 GMT 3678582-Fontana-Administration,-Clerical,-and-Support-Services Req Id: 186727

Kaiser Permanente
Executive Assistant I
Oakland, CA

***This is adurational position that has an end date ofDecember 31, 2014***


Kaiser Permanente (KP) is looking for an Executive Assistant I in Oakland. This person will be supporting the California Health Plan Operations team.


Essential Functions:
- Provides more complex administrative support and project coordination for executives and senior management to include the following:
- Answers phones and email, and directs inquiries to appropriate parties based on functional/operational knowledge; may respond to routine to moderately complex inquiries directly.
- Manages multiple calendars to include arranging complex special events requiring solid understanding of event requirements and coordination of dependencies.
- Drafts more complex and detailed correspondence for executives using KP knowledge and advanced business acumen; independently updates department documents as needed.
- Uses basic to advanced knowledge of two or more Microsoft Office/PC applications, depending upon department or business needs.
- Assists with complex custom reports and cross-functional initiatives that require project coordination (e.g., data collection and validation, project reporting, etc.)
- Monitors and resolves administrative budget issues to include billing and payment authorization for planned and unplanned expenses and special events; handles recharges across business units, tracks and accounts for executive travel/business expenses.
- Interacts regularly with KP employees at all levels across multiple organizations, as well as external representatives as a liaison, to gather, exchange, and compare/contrast pertinent operational information for others' use.
- Coordinates administrative workflow of the department; recommends new processes as needed.
- Directs and delegates to other administrative assistants on work processes and best practices.
- Responsibilities impact the achievement of department objectives.
- Contributions impact functional projects and/or initiatives.
- Errors would result in delays, inefficiencies and/or expenses as well as inconvenience executive staff.
- Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.
- Generally involves using knowledge of generally established procedures, instructions, and department resources.
- Requires judgment to select from less than apparent alternatives.
- Requires decision-making within defined parameters; must have sound knowledge of department and executive priorities to ensure objectives are met.
- Develops solutions to difficult problems, using knowledge of KP/department policies and procedures.
- Most problems are not clearly defined and solutions require intermediate problem-solving experience.
- Must be able to come up with quick solutions as schedules and projects change.
- Provides a variety of difficult operational information to convey concepts and processes.
- Communicates department information to entire functional/department staff, as well as other executive staff.
- Works within established KP/department policies and procedures on assigned work.
- Work is generally supervised, checks in with manager for direction on a limited basis.
- Has authority to act on behalf of executives regarding many administrative/project matters; has authority to delegate and assign work to others within the executive's jurisdiction.


Qualifications:

Basic Qualifications:
- 8+ years of administrative and/or executive assistant experience with increasing levels of scope and discretion
- High School Diploma or GED
- Ability to learn and apply In-depth knowledge of KP's policies, practices, business, theories and systems
- Uses acquired knowledge of industry practices and standards
- Extreme attention to detail & ability to coordinate and provide support to an executive with a highly dynamic/complex role
- As a skilled specialist, completes tasks in creative and effective ways
- Uses intermediate to advanced MS Office skills (Word, Excel and/or PowerPoint) to create more difficult presentation materials with graphs/illustrations, and proofreads content
- Advanced writing skills to compose complex and detailed correspondence and recommends updates to department documents as needed
- Ability to learn and apply an advanced understanding of a large complex organization and its customers

Preferred Qualifications:
- KP experience


]]> Sun, 02 Jun 2013 16:00:00 GMT 3749270-Oakland-Administration,-Clerical,-and-Support-Services Req Id: 185627

Under limited supervision, supports the head of a department by providing advanced level administrative support and general office duties of a highly responsible and confidential nature. Communicates with contacts at all levels in and outside of the organization. Typically reports to a director.
Essential Functions:
- Organizes and expedites flow of work for the department manager's office and the department in accordance to the manager's method of operation.
- Schedules appointments and makes arrangements for meetings, conferences, and travel.
- Provides routine to moderately complex administrative support for the operations and procedures of the department Prepares special reports that require gathering, comparing and summarizing data.
- Organizes and maintains files, correspondence and records. Handles and frequently accesses highly confidential and sensitive information.
- Initiates any follow-up action.
- Receives and screens telephone calls, letters, and/or visitors.
- Answers routine questions and provides information related to general department operations, policies and procedures using discretion for matters pertaining to confidential or sensitive information.
- Determines when to appropriately refer inquiries, requests or issues to managers or department staff members and follows up to ensure resolution on behalf of manager or department.
- Organizes and prepares routine correspondence for the department manager, as well as complex documents including reports, spreadsheets, presentations and various forms of communications documents requiring the integration of multiple office technology and software applications.
- May act as the department's office resource for word processing and spreadsheet application.
- Assists with tracking the department budget.
- Tracks and compiles expenses.
- Prepares monthly expense reports.
- May address issues to department manager.
- Performs other related duties following standard office routine, practices and procedures or instructions.

Secondary Functions:
- Serves as administrative liaison between manager and direct reports and others within and outside the organization.
- Ensures smooth functioning of department/assigned area of responsibility.
- Coordinates activities between department and outside.
- Coordinates administrative workflow of the department, and recommends new processes as needed.
- Handles travel arrangements, arranges events (e.g., research hotel and conference facilities; arrange banquets; manage printing and
production of promotional materials; coordinate AV and all other needs with third parties).
- On own initiative and discretion and based on priorities, commitments and current projects, assesses urgency/priorities, accepts or declines appointments and meetings and/or arranges for representation by subordinate-level staff member.
- Appropriately refers substantive questions / key business issues to others and follows up to ensure resolution on behalf of manager. Assesses problems and develops solutions following general policies and procedures.
- May delegate problems or requests to staff members for resolution.
- Performs special assignments for manager which requires researching and collecting information needed to complete projects
or reports; locating, analyzing and summarizing data to identify variances and provide recommendations; and producing
reports requiring specialized content knowledge which may be the basis of significant decisions.
- Uses a variety of software to prepare and format interoffice communications, letters, reports, confidential documents, etc.
- Prepares organization charts, presentations, etc. using desktop publishing.
- Manages existing databases such as Access which include data entry, identifying and correcting data inaccuracies, and running standard and ad hoc reports from existing databases.

Qualifications:

Basic Qualifications:
- Five (5) plus years of experience performing administrative support functions for department managers.
- Experience in coordinating and providing support to large complex projects.
- HS or GED.
- Excellent customer service.
- Demonstrated oral and written communication skills required.
- Intermediate to advanced level proficiency with e-mail software and one or more of the following MS Office applications (required only if applicable to department's needs): Microsoft Word, PowerPoint, Excel or Access.
- Must be able to work in a Labor-Management Partnership environment.

Preferred Qualifications:
- BA/BS preferred.
- Lotus Notes skills preferred.
- Expertise with word processing, spreadsheets, graphics and presentation software including the ability to create tables; merge documents; create pivot tables; and develop graphics and PowerPoint presentations from notes.]]> Mon, 20 May 2013 16:00:00 GMT 3695397-San-Francisco-Administration,-Clerical,-and-Support-Services Req Id: 177482

Under general supervision, is responsible for accurate coding of all inpatient & outpatient services, procedures, diagnoses & conditions, working from the appropriate documentation in the medical record. Classification systems include ICD-9-CM & CPT as well as other specialty systems as required by diagnostic category. All work is carried out in accordance w/ the rules, regulations & coding conventions of the American Hospital Association (Coding Clinic), ICD9, OSHPD, & KP Coding Guidelines.
Verifies/corrects abstracted demographic & clinical data. As needed, Coder II's may be required to assist & be a resource for data integrity & the work of Coders I and/or other employees in the Health Information Management Department who need instruction & assistance in coding e.g., defining charts by diagnoses or procedures. May also be required to provide professional guidance, advice & instruction to Coders I.

Essential Functions:
- Upholds KP's Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws
- Maintains timely coding & abstracting productivity & quality standards
- Review medical records to identify diagnoses/procedures
- Independently organizes & prioritizes all work to ensure that records are coded in time frames that will assure compliance w/ regulatory requirements
- Demonstrates a comprehensive knowledge of all procedures concerning the sequencing of diagnoses, procedures such as but not limited to those outlined in ICD-9-CM, Uniform Hospital Discharge Data Set & Medicare Guidelines
- Demonstrates knowledge of Anatomy & Physiology to interpret general medical classifications for coding discharge data including the most complicated encounters/cases
- Assigns Codes
- Codes all diagnostic & operative information from the medical record using ICD-9-CM & CPT coding classification systems & independently quality checks own work
- Selects the DRG for each inpatient case
- Optimizes hospital payment legitimately & ethically by utilizing approved coding guidelines & conventions
- Reviews DRG discrepancies from the fiscal intermediary to ensure the appropriate per case DRG assignment
- Verifies & abstracts, all medical data from the record to complete a data abstract on each hospital encounter
- Corrects data as appropriate
- Ensures that all data abstracted is consistent w/ guidelines outlined by JCAHO, OSHPD & regional & local policies
- Completion of Medical Records
- Interacts w/ physicians to clarify & accurately document patient diagnostic & procedural information through a query process
- Enters patient information into the computerized inpatient & outpatient medical record databases, ensuring the accuracy & integrity of the medical record abstract data prior to transmitting case to Government Reimbursement for billing
- Ensures timely record availability by meeting established coding & abstracting productivity standards
- Independently conducts medical record documentation auditing to monitor physician compliance w/ regulatory requirements i.e., Physician Review Project
- Confidentiality/Security of Systems
- Maintains & complies w/ policies & procedures for confidentiality of all patient records
- Demonstrates knowledge of security of systems by not sharing computer logons
- Other Duties
- Answers the telephone promptly & identifies themselves & the department
- Trains & instructs employees as appropriate
- Acts as an expert resource person to other coders & personnel in other hospital departments regarding coding questions & issues
- May perform other duties as assigned by supervisors

Qualifications:

This is a Repost of 129249

Pay Grade: 15


Basic Qualifications:
- Successful completion of an AHIMA accredited coding certification program for Certified Coder Specialist, Registered Health Information Technician and/or Registered Health Information administrator.
- Obtain a passing score on a Kaiser Permanente HIM Coder II coding Assessment.
- Requires one of the following current credentials: Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), or Certified Coding Specialist (CCS)
- Keyboarding skills
- One (1) year of experience or graduate from the LMP Kaiser Coder trainee program (Preferred)


Preferred Qualifications:
- A minimum of one (1) year experience in a Hospital setting highly preferred.


Notes:
- This is an on call position, days and hours may vary.
]]> Mon, 20 May 2013 16:00:00 GMT 3501556-California-Administration,-Clerical,-and-Support-Services Req Id: 181460

Under general supervision, is responsible for accurate coding of all inpatient & outpatient services, procedures, diagnoses & conditions, working from the appropriate documentation in the medical record. Classification systems include ICD-9-CM & CPT as well as other specialty systems as required by diagnostic category. All work is carried out in accordance w/ the rules, regulations & coding conventions of the American Hospital Association (Coding Clinic), ICD9, OSHPD, & KP Coding Guidelines. Verifies/corrects abstracted demographic & clinical data. As needed, Coder II's may be required to assist & be a resource for data integrity & the work of Coders I and/or other employees in the Health Information Management Department who need instruction & assistance in coding e.g., defining charts by diagnoses or procedures. May also be required to provide professional guidance, advice & instruction to Coders I.
Essential Functions:
- Upholds KP's Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws
- Maintains timely coding & abstracting productivity & quality standards
- Review medical records to identify diagnoses/procedures
- Independently organizes & prioritizes all work to ensure that records are coded in time frames that will assure compliance w/ regulatory requirements
- Demonstrates a comprehensive knowledge of all procedures concerning the sequencing of diagnoses, procedures such as but not limited to those outlined in ICD-9-CM, Uniform Hospital Discharge Data Set & Medicare Guidelines
- Demonstrates knowledge of Anatomy & Physiology to interpret general medical classifications for coding discharge data including the most complicated encounters/cases
- Assigns Codes
- Codes all diagnostic & operative information from the medical record using ICD-9-CM & CPT coding classification systems & independently quality checks own work
- Selects the DRG for each inpatient case
- Optimizes hospital payment legitimately & ethically by utilizing approved coding guidelines & conventions
- Reviews DRG discrepancies from the fiscal intermediary to ensure the appropriate per case DRG assignment
- Verifies & abstracts, all medical data from the record to complete a data abstract on each hospital encounter
- Corrects data as appropriate
- Ensures that all data abstracted is consistent w/ guidelines outlined by JCAHO, OSHPD & regional & local policies
- Completion of Medical Records:
- Interacts w/ physicians to clarify & accurately document patient diagnostic & procedural information through a query process
- Enters patient information into the computerized inpatient & outpatient medical record databases, ensuring the accuracy & integrity of the medical record abstract data prior to transmitting case to Government Reimbursement for billing
- Ensures timely record availability by meeting established coding & abstracting productivity standards
- Independently conducts medical record documentation auditing to monitor physician compliance w/ regulatory requirements i.e., Physician Review Project
- Confidentiality/Security of Systems
- Maintains & complies w/ policies & procedures for confidentiality of all patient records
- Demonstrates knowledge of security of systems by not sharing computer logons
- Other Duties
- Answers the telephone promptly & identifies themselves & the department
- Trains & instructs employees as appropriate
- Acts as an expert resource person to other coders & personnel in other hospital departments regarding coding questions & issues
- May perform other duties as assigned by supervisors

Qualifications:

Basic Qualifications:
- Minimum of1 of the following current credentials: Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), Certified Professional Coder-Hospital (CPC-H) or Certified Coding Specialist (CCS)
- Completion of classes in Medical Terminology, Anatomy/ Physiology, ICD-9 and CPT coding conventions conforming to standards established by the American Hospital Association (Coding Clinic), American Medical Association, CMS or successful completion of an AAPC or AHIMA accredited coding certification program
- Obtain a passing score on a KP HIM Coder II coding Assessment. Must be current within1 year. Please contact Human Resources for testing.
- Keyboarding skills]]> Wed, 15 May 2013 16:00:00 GMT 3678268-San-Diego-Administration,-Clerical,-and-Support-Services Req Id: 182050

Under the immediate supervision of the Manager, will perform general office duties.

Essential Functions:
- Prepares/complies detailed analysis of activities related to Summer Youth Employment Program (SYEP).
- Provides clerical support to On-Site Coordinator.
- Responds to inquires from employees/managers regarding SYEP.

Qualifications:

Basic Qualifications:
- Attending High School or High School diploma preferred
- Basic administrative/secretarial or comparable experience
- Customer service experience
- MS Office software, intermediate arithmetic, reading and writing skills
- Per Summer Youth requirement must be able to work in a Labor/Management Partnership environment.
- Must be able to work in a Labor/Management Partnership environment.

***Expected length of employment: at least 8 weeks***]]> Tue, 14 May 2013 16:00:00 GMT 3678481-North-Bay-Administration,-Clerical,-and-Support-Services Req Id: 172981

Under direct supervision, the Patient Financial Advisor (PFA) is a professional responsible for identifying appropriate financial sponsorship for members & non-members & determining their cost share obligation. This requires the following: 1) Accurate & timely assessment of payer & patient liability; 2) Compliance w/ federal, state, & local regulations; 3) Effective communication w/ patients regarding personal payment liabilities & options for meeting those obligations. The Patient Financial Advisor (PFA) must create a positive customer experience for all patients through personalized care.
Essential Functions:
- Assists members w/ understanding their benefits when a cost-share is owed
- Determines eligibility for private, federal, state, & county program coverage for patients
- Interprets & describes provisions & requirements of applicable private, federal, state, & county aid programs to patients & explains all obligations & rights under the specific program
- Gathers & analyzes all patient information pertaining to financial resources & circumstances
- Obtains treatment authorizations, as needed
- Advises patients of their financial responsibilities & arranging &/or collecting payments when appropriate
- Provides consultation to patients regarding referrals to outside agencies or to the Medical Financial Assistance & Discount Payment (MFAP) program, including reviewing & evaluating MFAP applications for completeness & accuracy & submitting applications on behalf of patients when appropriate
- Interviews patients regarding possible workers compensation coverage, Coordination of Benefits, &/or Third Party Liability
- Interacts w/ clinical staff to obtain all pertinent information protecting patient confidentiality while ensuring all components required for reimbursement are obtained
- Performs audits to determine the accuracy & completeness of the data collected in the admitting & registration process
- Ensures all required data fields for insurance verification, OSHPD reporting & claims submission are accurately completed
- Collects statistical data & prepare reports, as needed
- Noting all activities in the Kaiser Permanente system of record (KP Health Connect)
- Performs all or part of duties & responsibilities at the direction of department management based on appropriate department needs, all other tasks, & duties as assigned by supervisor
- Works collaboratively w/ Hospital, Clinic, Emergency Department, & Member Services personnel to create a customer friendly environment
- Makes decisions & works independently to accomplish all responsibilities, as well as maintain an in-depth understanding of job duties & operational changes where financial counseling decisions have significant financial & medical implications.
- No supervisory responsibilities


Qualifications:

Basic Qualifications:
- Twenty-four (24) months of work experience including twelve (12) months of hospital, medical office or insurance company required.
- Payment and/or payment arrangement experience preferred
- High school diploma or equivalent
- Basic knowledge and use of computer and computer keyboard (able to pass PC skills assessment and keyboarding test (rate: 6,000 keystrokes per hour, required to pass)
- Proficient in word-processing, spreadsheet programs, etc., preferred
- Knowledgeable regarding the legal requirements of collections
- Knowledgeable regarding the impact Utilization Review, Discharge Planning, Admissions, and other related departments have on reimbursement
- Knowledge of the admitting, registration processes, and requirements
- Proficient in medical terminology (able to pass KP standardized test)
- Effective interpersonal and communications skills
- Must be able to apply benefit circumstances to fee schedule quotation to determine member/patient cost share obligation (able to pass fee/benefit test)
- Ability to interact in a sensitive manner with KP patients, their families, and KP staff
- Ability to multitask, organize, prioritize, and work independently with minimal supervision
- Ability to understand and interpret benefit coverage information, including KP Plans, Medical, Medicare, and other insurance
- Must be able to apply benefit circumstances to fee schedule quotation to determine member/patient cost share obligation (able to pass fee/benefit test)
- Must be willing to work in a Labor Management Partnership environment

Skills testing: PC Skills, Keyboarding 6,000 keystrokes/hour, Medical Terminology, Fee/Benefit test]]> Tue, 12 Mar 2013 16:00:00 GMT 3352608-San-Francisco-Administration,-Clerical,-and-Support-Services Req Id: 150845

Coders II differ from Coders I in the type & amountt of supervision received; responsibility for data comprehensiveness & quality assurance; data analysis, knowledge of procedures related to the sequencing of diagnoses & interventions, data mgmt policies & procedures; req'd quantity & quality perf standards.
Essential Functions:
- Reviews medical records to identify diagnoses/procedures
- Selects the DRG for each inpatient case
- Reviews DRG discrepancies from the fiscal intermediary to ensure appropriate DRG assignment/case
- Verifies all medical data from the record to complete a data abstract on each hosp encounter
- Ensures that all data abstracted/coded are consistent w/ guidelines outlined by The Joint Commission, OSHPD, CMS, regional/local policy
- Enters patient info into computerized med record databases; ensures accuracy & integrity of the medical record abstract/encounter data prior to transmitting case to Government Reimbursement
- Ensures timely record availability by meeting est. coding & abstracting productivity/quality standards
- Maintains & complies w/ policies & procedures for confidentiality of all patient records
- Other duties as assigned
- HIM CODER I - ADDITIONAL ESSENTIAL DUTIES: Under gen supervision, organizes/prioritizes all work to ensure records are coded in timeframes that comply w/ regulations
- Knowledge of all procedures concerning sequencing of diagnoses, procedures in but not limited to ICD-9-CM, CPT, Uniform Hospital Discharge Data Set, Medicare guidelines & other approp. classification systems
- Interacts w/ physicians to clarify/accurately document patient diagnostic & procedural info
- Knowledge of anatomy/physiology to interpret medical classifications for coding outpatient encounter/inpatient discharge data
- Under dir supervision, codes all diagnostic & operative info from medical record using ICD-9-CM, CPT, HCPCS level 2 coding classif. systems
- Participates in med record documentation auditing to monitor physician compliance w/ regulations
- Acts as a resource to hospital depts on coding questions/issues
- HIM CODER II - ADDITIONAL ESSENTIAL DUTIES: Organizes/prioritizes work to ensure records are coded in timeframes that comply w/ regulations
- Expert-level knowledge of all procedures concerning sequencing of diagnoses/procedures including those outlined in ICD-9-CM, CPT, Uniform Hosp Discharge Data Set, Medicare guidelines & other approp classification systems
- Knowledge of anatomy/physiology to interpret general med classifications for discharge data including the most complicated encounters/cases
- Codes all diagnostic & operative info from medical record using ICD-9-CM, CPT & HCPCS coding classif systems. Quality checks own work
- Optimizes hosp payment legitimately & ethically by using approved coding guidelines & conventions
- Interacts w/ physicians to clarify & accurately document patient diagnostic & procedural info
- Independently conducts med record documentation auditing to monitor physician compliance w/ regulations
- Acts as expert resource to coders & other hosp depts on coding questions/issues
- This position has no supervisory responsibilities. Coder II's may provide guidance & assistance to coders
The above duty statements are intended to describe the general nature & level of work being performed by individuals assigned to positions in this classification, they are not intended to be construed as an exhaustive list of duties, responsibilities & skills required of every position so classified


Qualifications:

Basic Qualifications:
HIM CODER I
- Requires 2+ yrs of continuous hospital experience in coding/abstracting within the last 5 yrs
- Requires Certified Coding Associate (CCA) & eligibility to become a Certified Coding Specialist (CCS), Registered Health Information Technician (RHIT), or Registered Health Information Administrator (RHIA)
- Demonstrated ability to understand the clinical content of a health record
HIM CODER II
- Requires 3+ yrs of hospital inpatient experience coding within the last 5 yrs
- Requires certification as a Certified Coding Specialist (CCS), Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA)
- Demonstrated ability to understand the clinical content of a health record, including the most complicated records
- Ability to demonstrate knowledge of & utilize auditing skills related to coding quality & compliance
- Background knowledge of analysis, assembly, terminal digit filing, & physician's incomplete processing preferred
HIM CODER I/II - ADDITIONAL QUALIFICATIONS:
- High School Diploma/GED
- Completion of classes in medical terminology, anatomy, physiology, ICD-9 & CPT coding conventions, & disease process from an accredited program
- Must be able to communicate w/ physicians to clarify diagnoses, procedures, & sequencing of diagnoses
- Basic PC skills
- Requires 75% on the Kaiser coding test
- Must be able to meet established quantity & quality standards
- Must maintain current coding credential & a minimum of 10 CEUs annually
- Must abide by the AHIMA coding code of ethics
- Must be willing to work in a Labor Management Partnership environment
- Additional qualifications may be outlined in the appropriate collective bargaining agreement

Skills testing: PC Skills & Coding testing (75% pass)]]> Thu, 07 Mar 2013 14:00:00 GMT 2827267-Oakland-Administration,-Clerical,-and-Support-Services Req Id: 155091

Coders II differ from Coders I in the type & amountt of supervision received; responsibility for data comprehensiveness & quality assurance; data analysis, knowledge of procedures related to the sequencing of diagnoses & interventions, data mgmt policies & procedures; req'd quantity & quality perf standards.
Essential Functions:
- Reviews medical records to identify diagnoses/procedures
- Selects the DRG for each inpatient case
- Reviews DRG discrepancies from the fiscal intermediary to ensure appropriate DRG assignment/case
- Verifies all medical data from the record to complete a data abstract on each hosp encounter
- Ensures that all data abstracted/coded are consistent w/ guidelines outlined by The Joint Commission, OSHPD, CMS, regional/local policy
- Enters patient info into computerized med record databases; ensures accuracy & integrity of the medical record abstract/encounter data prior to transmitting case to Government Reimbursement
- Ensures timely record availability by meeting est. coding & abstracting productivity/quality standards
- Maintains & complies w/ policies & procedures for confidentiality of all patient records
- Other duties as assigned
- HIM CODER I - ADDITIONAL ESSENTIAL DUTIES: Under gen supervision, organizes/prioritizes all work to ensure records are coded in timeframes that comply w/ regulations
- Knowledge of all procedures concerning sequencing of diagnoses, procedures in but not limited to ICD-9-CM, CPT, Uniform Hospital Discharge Data Set, Medicare guidelines & other approp. classification systems
- Interacts w/ physicians to clarify/accurately document patient diagnostic & procedural info
- Knowledge of anatomy/physiology to interpret medical classifications for coding outpatient encounter/inpatient discharge data
- Under dir supervision, codes all diagnostic & operative info from medical record using ICD-9-CM, CPT, HCPCS level 2 coding classif. systems
- Participates in med record documentation auditing to monitor physician compliance w/ regulations
- Acts as a resource to hospital depts on coding questions/issues
- HIM CODER II - ADDITIONAL ESSENTIAL DUTIES: Organizes/prioritizes work to ensure records are coded in timeframes that comply w/ regulations
- Expert-level knowledge of all procedures concerning sequencing of diagnoses/procedures including those outlined in ICD-9-CM, CPT, Uniform Hosp Discharge Data Set, Medicare guidelines & other approp classification systems
- Knowledge of anatomy/physiology to interpret general med classifications for discharge data including the most complicated encounters/cases
- Codes all diagnostic & operative info from medical record using ICD-9-CM, CPT & HCPCS coding classif systems. Quality checks own work
- Optimizes hosp payment legitimately & ethically by using approved coding guidelines & conventions
- Interacts w/ physicians to clarify & accurately document patient diagnostic & procedural info
- Independently conducts med record documentation auditing to monitor physician compliance w/ regulations
- Acts as expert resource to coders & other hosp depts on coding questions/issues
- This position has no supervisory responsibilities. Coder II's may provide guidance & assistance to coders
The above duty statements are intended to describe the general nature & level of work being performed by individuals assigned to positions in this classification, they are not intended to be construed as an exhaustive list of duties, responsibilities & skills required of every position so classified


Qualifications:

Basic Qualifications:
HIM CODER I - Requires 2+ yrs of continuous hospital experience in coding/abstracting within the last 5 yrs
- Requires Certified Coding Associate (CCA) & eligibility to become a Certified Coding Specialist (CCS), Registered Health Information Technician (RHIT), or Registered Health Information Administrator (RHIA) - Demonstrated ability to understand the clinical content of a health record
HIM CODER II - Requires 3+ yrs of hospital inpatient experience coding within the last 5 yrs
- Requires certification as a Certified Coding Specialist (CCS), Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) - Demonstrated ability to understand the clinical content of a health record, including the most complicated records
- Ability to demonstrate knowledge of & utilize auditing skills related to coding quality & compliance
- Background knowledge of analysis, assembly, terminal digit filing, & physician's incomplete processing preferred
HIM CODER I/II - ADDITIONAL QUALIFICATIONS:
- High School Diploma/GED - Completion of classes in medical terminology, anatomy, physiology, ICD-9 & CPT coding conventions, & disease process from an accredited program
- Must be able to communicate w/ physicians to clarify diagnoses, procedures, & sequencing of diagnoses - Basic PC skills - Requires 75% on the Kaiser coding test
- Typing 35wpm - Must be able to meet established quantity & quality standards
- Must maintain current coding credential & a minimum of 10 CEUs annually
- Must abide by the AHIMA coding code of ethics
- Must be willing to work in a Labor Management Partnership environment
- Additional qualifications may be outlined in the appropriate collective bargaining agreement

Skills testing: PC skills test (able to pass PC skills assessment), Coding testing (75%pass), and typing speed 35wpm.
]]> Fri, 19 Oct 2012 16:00:00 GMT 2920169-Silicon-Valley-Administration,-Clerical,-and-Support-Services Req Id: 144761

Coders II differ from Coders I in the type & amountt of supervision received; responsibility for data comprehensiveness & quality assurance; data analysis, knowledge of procedures related to the sequencing of diagnoses & interventions, data mgmt policies & procedures; req'd quantity & quality perf standards.
Essential Functions:
- Reviews medical records to identify diagnoses/procedures
- Selects the DRG for each inpatient case
- Reviews DRG discrepancies from the fiscal intermediary to ensure appropriate DRG assignment/case
- Verifies all medical data from the record to complete a data abstract on each hosp encounter
- Ensures that all data abstracted/coded are consistent w/ guidelines outlined by The Joint Commission, OSHPD, CMS, regional/local policy
- Enters patient info into computerized med record databases; ensures accuracy & integrity of the medical record abstract/encounter data prior to transmitting case to Government Reimbursement
- Ensures timely record availability by meeting est. coding & abstracting productivity/quality standards
- Maintains & complies w/ policies & procedures for confidentiality of all patient records
- Other duties as assigned
- HIM CODER I - ADDITIONAL ESSENTIAL DUTIES: Under gen supervision, organizes/prioritizes all work to ensure records are coded in timeframes that comply w/ regulations
- Knowledge of all procedures concerning sequencing of diagnoses, procedures in but not limited to ICD-9-CM, CPT, Uniform Hospital Discharge Data Set, Medicare guidelines & other approp. classification systems
- Interacts w/ physicians to clarify/accurately document patient diagnostic & procedural info
- Knowledge of anatomy/physiology to interpret medical classifications for coding outpatient encounter/inpatient discharge data
- Under dir supervision, codes all diagnostic & operative info from medical record using ICD-9-CM, CPT, HCPCS level 2 coding classif. systems
- Participates in med record documentation auditing to monitor physician compliance w/ regulations
- Acts as a resource to hospital depts on coding questions/issues
- HIM CODER II - ADDITIONAL ESSENTIAL DUTIES: Organizes/prioritizes work to ensure records are coded in timeframes that comply w/ regulations
- Expert-level knowledge of all procedures concerning sequencing of diagnoses/procedures including those outlined in ICD-9-CM, CPT, Uniform Hosp Discharge Data Set, Medicare guidelines & other approp classification systems
- Knowledge of anatomy/physiology to interpret general med classifications for discharge data including the most complicated encounters/cases
- Codes all diagnostic & operative info from medical record using ICD-9-CM, CPT & HCPCS coding classif systems. Quality checks own work
- Optimizes hosp payment legitimately & ethically by using approved coding guidelines & conventions
- Interacts w/ physicians to clarify & accurately document patient diagnostic & procedural info
- Independently conducts med record documentation auditing to monitor physician compliance w/ regulations
- Acts as expert resource to coders & other hosp depts on coding questions/issues
- This position has no supervisory responsibilities. Coder II's may provide guidance & assistance to coders
The above duty statements are intended to describe the general nature & level of work being performed by individuals assigned to positions in this classification, they are not intended to be construed as an exhaustive list of duties, responsibilities & skills required of every position so classified


Qualifications:

Basic Qualifications:
HIM CODER I
- Requires 2+ yrs of continuous hospital experience in coding/abstracting within the last 5 yrs
- Requires Certified Coding Associate (CCA) & eligibility to become a Certified Coding Specialist (CCS), Registered Health Information Technician (RHIT), or Registered Health Information Administrator (RHIA)
- Demonstrated ability to understand the clinical content of a health record
HIM CODER II
- Requires 3+ yrs of hospital inpatient experience coding within the last 5 yrs
- Requires certification as a Certified Coding Specialist (CCS), Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA)
- Demonstrated ability to understand the clinical content of a health record, including the most complicated records
- Ability to demonstrate knowledge of & utilize auditing skills related to coding quality & compliance
- Background knowledge of analysis, assembly, terminal digit filing, & physician's incomplete processing preferred
HIM CODER I/II - ADDITIONAL QUALIFICATIONS:
- High School Diploma/GED
- Completion of classes in medical terminology, anatomy, physiology, ICD-9 & CPT coding conventions, & disease process from an accredited program
- Must be able to communicate w/ physicians to clarify diagnoses, procedures, & sequencing of diagnoses
- Basic PC skills
- Requires 75% on the Kaiser coding test
- Must be able to meet established quantity & quality standards
- Must maintain current coding credential & a minimum of 10 CEUs annually
- Must abide by the AHIMA coding code of ethics
- Must be willing to work in a Labor Management Partnership environment
- Additional qualifications may be outlined in the appropriate collective bargaining agreement
]]> Mon, 06 Aug 2012 16:00:00 GMT 2667748-California-Administration,-Clerical,-and-Support-Services