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Coord Accounts Payable Regional Office Buckhead Atlanta, GA

The Accounts Payable Coordinator identifies, researches and resolves problems that are identified on vendor statements, past due notices, credit hold notifications and during delinquent vendor calls. They identify research and resolve EDI errors related to new vendor implementations. They process the collection of open vendor credits on inactive accounts. They process disbursements and deductions so that the appropriate amounts are paid on behalf of the company and coordinate the collection of any monies that might be due. This position assures all prompt payment discounts are earned. They analyze, audit and process all documents and transactions according to Federal and State laws, Company Policies and Accounting principles. They provide assistance as needed to accommodate the requests of internal and external auditors. They are also responsible for processing all T & E reports.

Essential Functions:
- Review all documentation related to the payment. Where appropriate, negotiate and coordinate efforts with vendors, materials management personnel and other departments in order to resolve any problem relating to delinquent or disputed reimbursements while striving to maintain satisfactory relationships with all parties involved.
- Appraise payment processes that are inefficient or invalid, ascertain best practices and collaborate with the Team Leader/Auditor and Manager to facilitate process improvement. Report performance issues to the Team Leader/Auditor or Manager. Provide, advise and report on cost containment.
- Advise and instruct internal and external customers on discrepancies, incomplete, or incorrect documentation. Emphasize the need to adhere to the invoice authorization and payment related regulations.
- Counsel and offer training to the Kaiser Supervisors/Managers relating to company policies and procedures, Accounting Principles, State and Federal regulations, Kaiser contracts and Sarbanes Oxley and internal controls/compliance policies. Establish a working relationship, and work with the Supervisors/Managers to streamline processes and reach mutually beneficial outcomes that comply with internal and external rules, regulations, and policies.
- Identify errors arising from transmission errors for new EDI vendors, alert the appropriate parties involved, and establish and execute an appropriate corrective action to correct the current problem and offer a preventive solution to avoid similar issues in the future.
- Process invoice entry transactions according to departmental protocols and guidelines. Maintain acceptable productivity standards by consistently meeting or exceeding the invoice entry requirements. Maintain acceptable accuracy levels to meet or exceed department standard. Maintain and resolve EDI transactions on a daily/weekly basis. Maintain professional knowledge of the job responsibilities and desk organization according to departmental standards.
- Report any vendor/department performance issues to the Sr. Coordinator.
- Responsible for processing all T & E reports for the Region. This process requires detailed auditing of all expenses made and determine the validity of the purchase. Must verify all account codes, calculations, and sign-off/approval signatures.
- Administer collection of open vendor credits on inactive accounts.
- Maintain professional knowledge of all Company Policies and Procedures, Federal and State regulations and Accounting principles.
- Maintain professional knowledge of the DOA Authorization, Lotus Notes and Microsoft Excel. Execute team objectives to include process improvements, problem resolution, training, and sharing expertise and innovative practices.

Qualifications:

Basic Qualifications:
- Associate Degree or equivalent combination of education and experience
- Thorough knowledge of accounting principles
- Thorough knowledge of IRS 1099 regulations
- Thorough knowledge of State of Georgia use tax laws
- Thorough knowledge of all phases of Accounts Payable practice
- 3 years Accounts Payable (invoice) payment processing in high volume department must include experience in processing purchase order related invoices
- Monthly accrual processing
- Experience with multi company, multi location and multiple cost centers

Preferred Qualifications:
- Georgia State tax laws
- College level accounting courses
- 5 years computerized AP in large organization
- Large volume of expense report processing
- Certified Accounts Payable Associate (must be obtained after employment)

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